Photocopy SS card?
Printed From: Unofficial Allis
Category: Other Topics
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URL: https://www.allischalmers.com/forum/forum_posts.asp?TID=174642
Printed Date: 08 Sep 2025 at 6:04pm
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Topic: Photocopy SS card?
Posted By: Lars(wi)
Subject: Photocopy SS card?
Date Posted: 23 Sep 2020 at 11:03pm
New employer claims they need a photocopy of my S.S. card for payroll.
When I filled out the I9 form, I choose the section for using my Passport for eligibility to work, so no SS card needed, just the number.
My wife worked payroll at UW-Madison for years, she claims employers are not allowed to have photocopies of anybody’s SS cards.
Has the law changed, that allows SS card to be photocopied?
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I tried to follow the science, but it was not there. I then followed the money, and that’s where I found the science.
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Replies:
Posted By: shameless dude
Date Posted: 23 Sep 2020 at 11:11pm
Posted By: JoeM(GA)
Date Posted: 24 Sep 2020 at 6:17am
Guess IRS says they can-
From SSA website
The Internal Revenue Service's Publication 15 (Circular E, Employer's Tax Guide) contains instructions for recording employees' names and SSNs. The tax guide states that after an employee is hired, you should ask to see his or her Social Security card. The employee may show the card if it is available. You may, but are not required to, photocopy the card.
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Allis Express North Georgia
41 WC,48 UC Cane,7-G's,
Ford 345C TLB
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Posted By: Thad in AR.
Date Posted: 24 Sep 2020 at 9:05am
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Got one on all my guys per instructions from my accountant.
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Posted By: Lars(wi)
Date Posted: 24 Sep 2020 at 10:17am
IIRC, years ago , I thought it was illegal to photocopy, or take a picture of SS cards?
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I tried to follow the science, but it was not there. I then followed the money, and that’s where I found the science.
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Posted By: Dave in PA
Date Posted: 24 Sep 2020 at 3:36pm
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I haven't seen my SS card probly in 40 years! Anyone know where it is???? lol
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Posted By: steve(ill)
Date Posted: 24 Sep 2020 at 3:47pm
Too many FAKE and ILLEGALS on the jobs... You need the SS card to PROVE who you are.. Not sure why they need a copy, other than PROVE that you saw it.
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Like them all, but love the "B"s.
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Posted By: LouSWPA
Date Posted: 24 Sep 2020 at 9:05pm
Likewise Dave, I have no idea whatever became of my SS card, but it has to 40 years or more that I have seen it.
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I am still confident of this;
I will see the goodness of the Lord in the land of the living.
Wait for the Lord;
be strong and take heart and wait for the Lord. Ps 27
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Posted By: LouSWPA
Date Posted: 24 Sep 2020 at 9:06pm
but I DO still have my draft card!
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I am still confident of this;
I will see the goodness of the Lord in the land of the living.
Wait for the Lord;
be strong and take heart and wait for the Lord. Ps 27
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Posted By: Coke-in-MN
Date Posted: 24 Sep 2020 at 9:37pm
I had to have a new card made as the old one had a mistake of one letter in my last name - so when I applied for SS they said they would correct it and issue a new card , now not that long back it seems but where i put if for safe keeping is a mystery,
Same as my pocket DD 214 card is somewhere safe as is my Discharge papers , luckily if I need that I did have it entered in to county records so could get a certified copy from there .
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Life lesson: If you’re being chased by a lion, you’re on a horse, to the left of you is a giraffe and on the right is a unicorn, what do you do? You stop drinking and get off the carousel.
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Posted By: john(MI)
Date Posted: 24 Sep 2020 at 10:14pm
I know where all of mine are! One problem with Copying the card is that new copy machines have a hard drive in them. If the copier is scrapped and the drive is not destroyed, it has volumes of valuable information. At work we always removed the hard drive before turning them over.
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D14, D17, 5020, 612H, CASE 446
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